What is Conference Printing?

Conferences represent an excellent opportunity for professionals to connect, learn, and grow. To make the most of your time at a conference, you need to be prepared with everything you need to take full advantage of the opportunities available.

This includes having printed materials that are ready for distribution upon arrival. With so many details to take care of before departure, it’s easy to overlook seemingly minor details like printing services for your upcoming conference.

However, this is one area that must be considered, especially if you want your time at the conference to yield results and not just pleasant memories. Fortunately, there are multiple ways that you can effectively use printed materials at a conference and get the most out of your experience.

You can read on to learn how printing services can make your next conference even more productive.

What Exactly is Conference Printing?

Conference printing is the process of printing marketing pieces, such as flyers, brochures, posters, and more, for your next event. Other items that may fall under the category of conference printing include business cards, bookmarks, door hangers, table tents, name badges, table runners, table signs, tablecloths, and table covers.

Conference printing can aim to promote your event and get people excited about attending. Printing items for your event is something that should begin months ahead of time.

Why is Conference Printing Important?

Conferences and events are critical to the success of many businesses. These events can help you make connections, expand your network, and work towards your professional goals. However, you will be unable to maximize the potential of any conference or event if you don’t have the right printed materials.

Printed materials are necessary for networking, exchanging information, and promoting your business. When you have the right printed materials, you can use them to help you connect with others, get your name out there, and even save time.

Printed materials such as business cards, name tags, and brochures can help you exchange contact information with other professionals you meet at the conference.


If you want to maximize your time at any conference, the first rule is to make the most of the networking opportunities presented to you. And nothing helps you do this better than printed materials.

When you have a printed name tag and business cards, for example, you’re giving people something that can be easily exchanged and kept, but you are also making it easy for them to find you and connect with you on social media.

In addition to printed name tags and business cards, please make sure to have printed flyers and information about your company on hand. These can be handed out during networking and spontaneous moments where you can exchange contact information.

Printed Handout

The handout is something that should stay with the attendee throughout the conference. This printed piece of paper or pamphlet can be an introduction to your company and be used as a reference guide while making connections at the conference.

Because the handout will be kept, it should contain valuable and interesting information that will leave a lasting impression. The information you include on the handout will vary depending on the conference you attend. Still, some ideas include a mission statement, contact information, and an overview of your company's products or services.

While printed handouts are less visually appealing than name tags and business cards, they are a great way to introduce yourself and your company to others at the conference.


Giving away printed materials is a great way to generate interest in your company, make a positive impression, and generate leads. This printed material should be relevant to your business but can be easily given away and carried around by attendees.

Printed items can be given away at a conference, including books, pens, water bottles, and even t-shirts. The type of printed materials you choose to give away at a conference can vary depending on your business, the event, and goals.

However, the most important thing is that you have something printed to give away that will help you stand out and make a positive impact.

Conference Badge

Many conferences offer badges as part of the conference materials. If you attend a conference that offers these, wear your badge throughout the conference.

This printed item may seem unimportant, but it can be a great way to connect and network with other attendees. If you notice someone else wearing the same conference badge, this is your chance to introduce yourself, and the two of you can start a conversation about the conference.

Depending on the conference, you can also use your badge to get discounts at local restaurants and businesses.

Printed Stickers and Flyers

Sticky notes and flyers are other types of the printed material you can use at a conference. These can be given to attendees and placed in breakout sessions where applicable.

Imagine you are attending a blogging conference about how to make money. In this situation, you can take your printed flyers and place them on the walls of the breakout session rooms where blogging topics are being discussed.

This is a great way to start a conversation and spark interest in your business and how it may help others in the blogging industry.

Shop Your Printer Now at IOTEC Digital

Choosing a reliable and reputable printing company is essential if you’re looking for the best printing services. Thankfully, there are printing companies like IOTEC Digital that can help you create the printed materials you need for your next conference.

If you choose an online printing company, you can place an order online and deliver your printed materials to your door. This means that you are not required to go to a store or print shop to have items printed for your conference.

Yet another advantage of printing your materials online is the wide variety of options available. From business cards to name tags, you can choose from a wide variety of printed items for your conference.

For Your Printing and Copying Concerns, IOTEC Digital's Got Your Back

IOTEC Digital is here to help you with your office copier needs. We have a wide selection of office copiers to meet your needs and printing demands. We can help you select the right equipment for your office to maximize productivity and efficiency.

You can visit to learn more about our selection of office copiers. We have several models: digital office copiers, black-and-white laser printers, and integrated machines with scanners. We also have various sizes and paper capacities available, so you can find the right equipment to meet the needs of your office.

If you are looking for a new office copier, visit Office Technology Archives - Iotec Digital to find the perfect model for your office. We have a wide selection of equipment available, so you can find the best office copiers for your business.

To learn more about our services and assistance with finding the right machines for your office, call us at (866) 983-5881 or email us at info@iotecdigital.com.


Conferences represent an excellent opportunity for professionals to connect, learn, and grow. To make the most of your time at a conference, you must be prepared with printed materials. And nothing helps you do that better than conference printing services.

These items are designed to help you make a name for yourself, create connections with other professionals, and leave attendees with a lasting impression. When you arrive at the conference with printed materials ready to hand out, you can make better use of your time and make the most of this chance.

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