What Are Managed Print Services

a catalogue of printing colors palette and hues

Managed Print Services (MPS) is a comprehensive solution that helps businesses streamline their printing processes and reduce costs.

With the rise of digital technologies, many companies have shifted their focus away from printing, which is still a crucial aspect of many businesses.

MPS is an innovative solution that offers businesses a cost-efficient and effective way to manage their printing needs. MPS providers work with businesses to analyze their printing needs, optimize their printing infrastructure, and provide ongoing support to ensure that everything runs smoothly.

In this article, we will explore what managed print services are, how they work, and the benefits they can offer to businesses of all sizes.

We will also discuss how to implement MPS in your business, cost savings with MPS, MPS security and compliance, the future of MPS, and why IOTEC Digital is the best MPS provider.

The Benefits of MPS

a close-up shot of a printer printing  documents

The benefits of MPS are numerous and varied, depending on the needs of your business.

Cost Savings

One of the most significant benefits of MPS is cost savings.

By reducing the number of printers like A3 Printers, optimizing print processes, and streamlining supply management, businesses can save up to 30% on their printing costs.

MPS also provides businesses with a predictable, fixed cost for their printing needs, allowing for easier budgeting and forecasting.

Improved Productivity

Another benefit of MPS is improved productivity. Employees can focus on more critical tasks by optimizing printing processes and reducing downtime due to printer issues, leading to increased productivity.

MPS providers also offer remote monitoring and support, allowing for faster issue resolution and less downtime.

Reduced Environmental Impact

MPS can also help businesses reduce their environmental impact. By optimizing print processes and reducing paper waste, businesses can lower their carbon footprint and contribute to a more sustainable future.

MPS providers can also help businesses track their printing usage and provide recommendations for reducing paper waste.

How MPS Work

a pile of classified documents

MPS providers work with businesses to analyze their printing needs and develop customized solutions. This typically starts with a print assessment, where the MPS provider analyzes the business's existing printing infrastructure, documents its printing needs, and identifies areas for improvement.

Based on the assessment, the MPS provider will develop a customized solution that includes hardware, software, supplies, and ongoing support.

The hardware component of an MPS solution typically includes printers, copiers, and multifunction devices (MFDs).

The MPS provider will recommend the most suitable devices for the business' needs, considering printing volume, print quality, and cost.

The software component of an MPS solution includes print management software, which allows businesses to monitor and control their printing usage, and document management software, which helps businesses manage their digital documents more efficiently.

The supply component of an MPS solution involves optimizing the business's supply management.

The MPS provider will recommend the most cost-effective supplies, such as ink and toner, and manage the supply inventory, ensuring that the business never runs out of essential supplies.

Common Features of MPS

MPS solutions typically include several standard features, including print assessment, hardware and software recommendations, supply management, ongoing support, and cost savings analysis.

Print assessment involves analyzing the business's existing printing infrastructure and identifying areas for improvement. Hardware and software recommendations involve recommending the most suitable printers, copiers, MFDs, and software for the business's needs.

Supplies management involves optimizing the business's inventory and recommending the most cost-effective supplies.

Ongoing support involves remote monitoring and support to ensure everything runs smoothly. Cost savings analysis involves tracking the business's printing costs and identifying areas for further cost savings.

How to Implement MPS in Your Business

Implementing MPS in your business involves several steps. The first step is to conduct a print assessment to analyze your existing printing infrastructure and identify areas for improvement.

The second step is to work with an MPS provider to develop a customized solution that includes hardware, software, supplies, and ongoing support.

The third step is implementing the solution, which involves installing the hardware and software, optimizing the supply inventory, and training employees on the new printing infrastructure.

MPS Security and Compliance

MPS solutions are designed to be secure and comply with industry regulations. MPS providers follow industry-standard security protocols to ensure digital documents confidentiality, integrity, and availability.

By implementing secure printing processes and document management practices, MPS solutions also help businesses comply with industry regulations, such as HIPAA and GDPR.

The Future of MPS

The future of MPS is bright, with continued growth expected in the coming years.

As businesses continue looking for ways to reduce costs and improve productivity, MPS is becoming increasingly popular.

MPS providers are also developing new technologies, such as cloud-based printing and mobile printing, to meet the changing needs of businesses.

The fourth step is monitoring and optimizing the solution, which involves tracking printing usage, identifying areas for further cost savings, and ensuring everything runs smoothly.

Why IOTEC Digital is the Best MPS Provider

IOTEC Digital is the best MPS provider for several reasons. We offer a comprehensive solution that includes print assessment, hardware and software recommendations, supply management, ongoing support, and cost savings analysis.

We have a team of experienced professionals who work with businesses to develop customized solutions that meet your needs.

IOTEC Digital is also committed to sustainability, offering solutions that help businesses reduce their environmental impact.

Conclusion

Managed Print Services is an innovative solution that helps businesses streamline their printing processes and reduce costs.

MPS providers work with businesses to analyze their printing needs, optimize their printing infrastructure, and provide ongoing support to ensure that everything runs smoothly.

The benefits of MPS include cost savings, improved productivity, and reduced environmental impact. You can enjoy these benefits and more by implementing MPS in your business.

Contact us today!

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