The connected workplace is no longer a buzzword but an everyday reality. More businesses are turning their office spaces into connected work environments to drive productivity and efficiency through collaboration, training, and other digital services.
Connected workplaces use information and communication technologies to link workers with the data and services they need wherever they are.
This means access to the internet from anywhere in the building – not just your desk or conference room. It also means having hardware such as video conferencing equipment, document cameras, data projectors, and more available throughout your office so teams can collaborate effectively at any time.
Connected workspaces also make it easy for employees to reserve meeting rooms, share calendars, and get to know their colleagues with social networking tools like intranet portals or team-based apps.
Whether you have an open-plan office or work remotely in an independent office, a more connected workplace lets you access the tools you need seamlessly through a single access point – like a digital wall or employee portal.
Employees can use this portal to access their mobile devices, computers, printers, videoconferencing systems, meeting rooms, virtual private networks, email accounts, and other essential tools for their work.
Connected workplaces offer employees a central location with easy access to all the technology needed for collaboration – from video calls to social networking for teams. This centralization can help reduce costs in several ways.
It can reduce the need for equipment in individual offices, streamline maintenance processes, and reduce installation and set-up costs by handling these centrally. It can also give your organization access to a wider range of services, including voice conferencing, data sharing, and cloud-based apps that help improve collaboration between teams.
A connected workplace can be a considerable investment, but it can also make your investment in technology last longer by reducing the need for redundant equipment like printers, scanners, and computers.
This centralization can help reduce costs in a number of ways. It can reduce the need for equipment in individual offices, streamline maintenance processes, and reduce installation and set-up costs by handling these centrally.
The technology that creates a connected workplace doesn’t just exist in isolation. You can link your video conferencing software with your data projectors or connect your email platform with your video board so that messages appear on the screen when they’re relevant to a team.
This interconnection can lead to more efficiency and collaboration, as data and messages can be projected onto screens in real time. You can also use collaboration apps that allow employees to create online boards on which they can store and share information. These apps often let users add notes and links, and create checklists that can be shared with colleagues.
A connected workplace isn’t just for your office. Employees can use their mobile devices to access the same data and services from anywhere. When one team member has an idea or inspiration that could benefit other departments, they don’t have to wait to get back into the office to share those ideas. They can do it instantly, wherever they are.
These services can securely access and store company data on mobile devices. You can also use them to access apps designed to make workplaces more productive, like team collaboration apps, video conferencing apps, and project management apps.
Managing a digital workplace can be a lot more complex than managing individual devices. It’s important to select tools that are easy to use, reliable, and offer accessible customer service.
You also need to make sure security is a top priority. Data security is essential because it is critical to keep data safe and secure. If data is not secure, it is at risk of being exploited or falling into the wrong hands.
Data security is an important challenge for organizations because they are responsible for protecting data, even if it is not their data. Video conferencing software can help you manage meetings or join meetings remotely. Meeting management software can help you manage projects, collaborate with other departments, and track progress on work.
Connected workspaces improve remote and in-office collaboration and promote efficiency for employees. Security teams can use it to eliminate complexities that make their organizations' security vulnerable. Companies with a hybrid work model benefit the most from integrations. Employees of these organizations can work either in or out of the office.
You also need to understand how your work landscape has changed. With more employees using digital tools, you need to plan for increased data traffic and prepare for the volume of data on your network. You also need to account for how people work today, with more employees working remotely and on the go.
A network monitoring tool can help you keep track of network traffic and see which areas are struggling with heavy traffic loads. It can also help you spot issues before they become a problem.
A Dell Connected workspace is an innovative, flexible office designed to increase productivity and speed up decision-making by connecting people and data in new ways. These spaces also foster collaboration among employees and partners, making it easier to work together across departments and industries to solve business challenges.
They’re equipped with the latest tech, including AI-enabled voice assistants, smart screens, VR/AR, and data analytics tools. Depending on your needs, you can design a customized solution with the best combination of products, services, and go-to-market resources to meet your company’s unique requirements.
With a Dell Connected office, your team can work the way they want, where they want – and have access to the tools and technology they need to be successful.
To connect the workplace or teams, you need to begin by identifying the areas of your work environment that are not currently connected – and then figuring out how to bring these services and data sources online.
Allowing employees to remain connected to their colleagues, data sources, and other services throughout the office ensures they have everything they need to get their jobs done – even if they aren’t in an office setting.
No matter where they are, they can access the same information, make decisions, and collaborate online as if they were sitting in the same room together. This improves productivity by allowing employees to access the information they need to do their jobs effectively, when they need it. The connected office offers the data insights needed to optimize the office space
Through tools such as team collaboration applications and smart devices, employees stay connected to the data they need to do their jobs effectively, wherever they are.
These tools can include everything from messaging apps that allow colleagues to communicate with each other through their own devices, to collaboration apps that allow teams to share documents, calendars, etc., and keep track of workflow.
When an employee has more control over how they spend their time at work, they feel more engaged at work.
The connected workplace or connected workforce is evolving rapidly, but the benefits of these advanced technology investments are clear. Employees can collaborate on projects with colleagues in other offices or countries and access the tools they need to do their jobs wherever they are.
If your business has been considering switching to a connected workplace, now is the time to explore your options. With the right tools, you can easily transform your office into a connected work environment that supports collaboration, remote work, and innovation.
In order to make the workplace more connected, you need to identify the gaps in your work environment, determine where data and services need to be located, and choose the right technology for the task.
Connected employees are important because they create a sense of belonging, leading to both a better customer and employee experience.